Academic Affairs Administration Calendar

January 2-21: Registrar's Office Annual Course Inventory Updates within People Soft. 

January 2-March 15: On Behalf of the Provost, the Academic Program Review (APR) Coordinator in Office of Planning and Assessment Sends Letters to Deans Identifying Programs Due for Review.

January 3: Deadline for Dean to Complete Review, Upload Recommendation Letter into Workflow, Record a Recommendation for Teaching, Scholarship and Service, and Forward (Submit) the P&T File to the submission box.

January 5: Final Application Deadline for Graduate Students. (Some programs may have earlier deadlines. See application deadlines on the program’s website).

January 6:

• Faculty Reporting Date (One week before 1st day of class)Last Day to Drop/Withdraw (Winter Mini Session)
• Fee Payment Deadline for Open Registration and Early Registration by 5 p.m. For All Payment Methods.
• Spring Financial Aid Disbursement Begin

January 7 & 10:

• International Student Orientation (ISO)
• First-Year Student Orientation (FSO)
• Transfer Student Orientation (TSO) 
  
  January 7: First Administrative Drop (1st 8-Week Session and Regular Session by 5 p.m.)

January 8:

• Priority Application Deadline for Transfer, Returning and Non-Degree-Seeking Undergraduate/Graduate Students (Students who apply after this date must submit all required documentation with their paper application in the Office of Admissions and will be processed for Late Registration).
• Final Application Deadline for Transfer Students

January 10:

• Open Registration Ends (1st 8-Week and Regular Sessions)
• Final Application Deadline for Returning UHCL Students
• Catalog editors notify reviewers of final review. Last opportunity to make changes by 5 p.m.
• Curriculog program forms due to Assistant Registrar - Academic Support for 2025-2026 catalog year. Curriculog forms close 5 p.m.
• Final Application and Documents Deadline for Undergraduate Transfer Students, Returning and Non-Degree-Seeking Undergraduate Students (Spring 2025).

January 11: Last Class Day/Final Exam (Winter Mini Session)

January 11-14: Late Registration (Period 1st 8-Week Session)

January 11-21: Late Registration/Add/Drop Period (Regular Session)

January 13:

• First Class Day for Regular Session and 1st 8-Week Session
• Deadline for Candidate’s 5 Business-Day Window to Review P&T File and Add any Candidate Letter of Information/Rebuttal, if Desired, to the P&T File. P&T File Is Released to the University P&T Committee (UPTC) for review. If no rebuttal is needed, candidate forwards file to UPTC for review on or before this date.

January 13-February 12: Spring Online Graduation Application Available 

January 14: Late Registration Ends (1st 8-Week Session)

January 17: Grades Due to Colleges by Noon (Winter Mini-Session)

January 20: Martin Luther King Holiday

January 21:

• Catalogs locked and UG/GRD editorial review process begins (Acalog content is inaccessible and no further editing/changes are permitted) by 8 a.m.
• Late Registration Ends (Regular Session)
• Census Date (1st 8-Week Session); Last Day to Drop or Withdraw Without Receiving a Grade.
• CTAP Opt Out Deadline (1st 8-Week Session)

January 22:

• Fee Payment Deadline for 1st 8-Week Session and Spring Late Registration by 5 p.m. For All Payment Methods.
• Second Administrative Drop for 1st 8-Week and Regular Sessions after 5 p.m.

January 29:

• Official Census Date for Spring Regular Session
• Last Day to Drop or Withdraw Without Receiving a Grade (Regular Session)
• CTAP Opt Out Deadline (Regular Session)

January-May: Deans Submit self-study Reports to the Academic Program Review (APR) Coordinator in Office of Planning and Assessment.

February 1:

• Spring UHCL Core Curriculum Assessment Cycle Begins.
• Internal Final Program Review Report Due to Deans.

February 1-14: CBM003 THECB Spring Supplemental Course Inventory available for New Courses.

February 1-28: Office of Planning and Assessment Provides Assessment Plan, Overall Status and Evaluation of Completed Assessment Plans Report to Deans/Divisions/AVPs/Provost.

February 3: 

• Provost Informs Colleges and Faculty of Final Faculty Development Leave Approvals.
• Syllabus Tool Audit Completed and Corrections Due.

February 7: Deadline for University P&T Committee (UPTC) Members to Submit their Pre-Meeting Votes for P&T Cases to the Provost Office.

February 7-9: Maintenance Window for Office of Information Technology

February 10:

• Provost Call for Nominations: Presidents Distinguished Faculty Awards (Teaching, Research, Service, Lecturer and Adjunct).
• UPTC Meeting to Review and Vote on P&T Cases.
• 20th class day of Regular Session (State Reporting Date)

February 11: Third Administrative Drop for Regular Session

February 12:

• Registration Opens (2nd 8-Week Session)
• Last Day to Apply for Spring Semester Graduation on Time (30 days after first class day).

February 13-March 14: Online Late Graduation Application Available

February 14:

• CBM003 Spring Supplemental Course Inventory Due to Registrar. Manual entry into PeopleSoft and Acalog. Changes to current, live catalog no longer permissible with Curriculog.
• Faculty Emeritus: Nominations to Chair of Council of Professors Due.

February 15: International Education Fee Award Scholarship Spring Final Deadline (dependent on remaining funds).

February 17:

• Deadline for Provost to upload and submit UPTC decision letter to submission box. Candidate has five business days (deadline 2/25/25) to inform provost of intent to appeal P&T decision of UPTC. P&T files are submitted to president.
• Faculty Development and Support Fund Proposals Due to the CSE Dean.
• Last Day to Drop/Withdraw (1st 8-Week Session)

February 25: Mid-Term Grades Due to the Colleges by Noon (Spring Regular Session).

March 1:

• Final Application Deadline for International Students from Institutions Outside the US for Summer (if the program’s application deadline is earlier, students should apply by the program’s application deadline).
• Freshman Priority Application Deadline (All Summer Sessions)

March 1-15: Office of Planning and Assessment Provides Core Curriculum Assessment Report to Deans/Divisions/AVPs/Provost.

March 1-April 30: Submit Annual Course Inventory to THECB (time pending on when THECB copies prior year).

March 1-May 1: External Program Review Reports and Dean Response Due to the Academic Program Review (APR) Coordinator in Office of Planning and Assessment.

March 3:

• Payment Deadline for 2nd 8-Week Session Registration and Spring Late Registration by 5 p.m. for All Payment Methods
• Faculty Development and Support Fund Proposals Due to the COE Department Chair.
• Undergraduate and Graduate Catalogs go live on UHCL Website.
• Summer/Fall Class Schedules Available Online (Four Weeks Prior to Early Registration).
• CBM-002 THECB TSI Report Due
• CBM-008 THECB Faculty Report
• CBM-0E1 THECB Student End of Semester Report Due
• CBM-00S THECB Student Schedule Report Due
• Submission of Application for COE Dissertation Defense

March 4: Nominations Due to Provost: President's Distinguished Faculty Awards (Teaching, Research, Service, Lecturer and Adjunct).

March 5: Faculty Emeritus: Recommendations due from Council of Professors to Deans, Provost and President.

March 6: Last Class Day (1st 8-Week Session)

March 7-8: Final Exam (1st 8-Week Session)

March 7-9: Maintenance Window for Office of Information Technology

March 8: End of 1st 8-Week Session

March 10: First Class Day (2nd 8-Week Session)

March 11: Registration ends (2nd 8-Week Session)

March 14: Notification of Non-Reappointment of Non-Tenured/Tenure Track Faculty from Deans.

March 15: International Education Fee Award Scholarship Summer Priority Deadline. 

March 17: Faculty Research Support Fund Proposals Due to Office of Sponsored Programs, via email by 5 p.m. 

March 17-22: Spring Break Holiday (Students)

March 24:

• Census Date (2nd 8-Week Session); Last Day to Drop or Withdraw Without Receiving a Grade.
• Final Date for COE Dissertation Defense
• CTAP Opt Out Deadline (2nd 8-Week Session)

March 25: Grades Due to Colleges by Noon (1st 8-Week Session)

March 27: Faculty Development and Support Fund Proposals Due to HSH Dean. 

March 28:

• Initial Appointment for Format Check of Dissertation with the Library.
• Deans Send Names of Program Review Committees to the Academic Program Review (APR) Coordinator in Office of Planning and Assessment.

March 31-April 10: Early Registration and Advising (May Mini-Session, Summer, and Fall). 

April 1:

• Faculty-Led Education Abroad Proposal Deadline for Spring/Spring Break (At least 1-1.5 years prior to proposed Education Abroad semester).
• Final Application Deadline for International Students from Institutions Outside the US for Summer 2025 (if the program’s application deadline is earlier, students should apply by the program’s application deadline).
• Provost Sends Update of Faculty to Complete Sixth-Year Reviews to Deans Along with the P&T Calendar for the Upcoming Academic Year.

April 1-30: Annual Submission to THECB (Edit Returns begin)

April 2: Deans' Notification of Reappointment or Non-Reappointment to Non-Tenure-Track Faculty.

April 3: Faculty Development and Support Fund Proposals Due to the COB Dean.

April 4:

• Deadline for any University P&T Appeals Committee to Submit Recommendation Regarding an Appeal Case to the President.
• Initial Appointment for Format Check of Dissertations, Theses, and Projects with Library.
• Deans Written Notification to Faculty Who Will Undergo Third-Year Review.

April 7: Last Day to Drop/Withdraw (Regular Session)

April 8: Provost Request to Deans for List of Reappointments and Non-Reappointments of Non-Tenure-Track Faculty (Due April 21, 2025).

April 11-13: Maintenance Window for Office of Information Technology

April 11-May 12: May Mini-Session Open Registration Ends at 5 p.m.

April 11-May 30: Summer Open Registration and Advising Ends by 5 p.m.

April 11-August 15: Fall Open Registration and Advising Ends by 5 p.m.

April 14: Final Approval of Dissertation by the COE Dean

April 15: Faculty Development and Support Fund Proposals Due to Dean of CSE. 

April 21:

• Deans' Notification to Provost of Status of Non-Tenure-Track Faculty - Reappointments and Non-Reappointments.
• Last Day to Drop/Withdraw (2nd 8-Week Session)

April 24: Submission of Theses/Projects to the Dean for Approval

April 25:

• Faculty Emeritus: President Forwards Nominations to UHS Board of Regents Meeting (Date subject to change).
• The President’s P&T Decision Letter Is Uploaded to Workflow and is Forwarded to the University of Houston System for Board of Regents Approval. (Date subject to change upon scheduling of 2025 BOR Meetings).

April 26-May 5: 100% Online Courses May Schedule Final Exams

April 28:

• Last Class Day Regular Session
• Submission of Theses/Projects to the Dean for Approval

April 29-May 5: Final Exams Spring Regular Session

April 30: CBM003 Annual Course Inventory Due to Registrar 

May 1:

• Faculty Development and Support Fund Proposals Due to the COB Dean.
• Summer Priority Application Deadline for Undergraduate Transfer, Returning and Non-Degree-Seeking Undergraduate and Graduate Students (Students who apply after this date must submit all required documentation with their paper application in the Office of Admissions and will be processed for Late Registration).
• Priority Application Deadline for Undergraduate Transfer, Returning and Non-Degree-Seeking Undergraduate and Graduate Students (Summer II Session). Students who apply after this date must submit all required documentation with their paper application in the Office of Admissions and will be processed for Late Registration).
• Freshman Final Application Deadline for Summer I (Freshmen applying after the online application closes must submit all requirements and a paper application to the Office of Admissions by May 14).
• Final Application Deadline for New Graduate Students. (Some programs may have earlier deadlines. See Application Deadlines on the program’s website).
• Final Application Deadline for International Students for Fall 2025 (If the program’s application deadline is earlier, Students should apply by the program’s application deadline).

May 2:

• Final Date for HSH Dissertation Defense
• Initial Electronic Submission (Vireo) of Dissertations, Theses, and Projects to Library (Spring Session).

May 5:

• Final Approval of Theses/Projects by the Dean
• Final Submission of Dissertations to the HSH Dean's Office

May 7: May Mini-Session Fee Payment Deadline by Noon For All Payment Methods.

May 8: Last Class Day (2nd 8-Week Session)

May 9:

• Deadline for Final Electronic Submission (Vireo) of Dissertations, Theses, and Projects to Library (Spring Session).
• Provost Sends Official Letter of Reappointment to Non-Tenure-Track Faculty.

May 9-10: Final Exams (2nd 8-Week Session)

May 10: Official Closing of Spring Semester and Degree Conferral Date 

May 10: Spring Commencement Ceremony

May 12: First Class Day (May Mini-Session)

May 12-June 11: Online Graduation Application Available (Summer Session)

May 13:

• Official Census Date for May Mini-Session; Last Day to Drop or Withdraw a Course Without Receiving a Grade Census Date for May Mini-Session.
• Census Date (May Mini-Session); Last Day to Drop or Withdraw Without Receiving a Grade.
• CTAP Opt Out Deadline (May Mini-Session)

May 15:

• International Education Fee Award Scholarship Summer and Fall Deadline (dependent on remaining funds).
• Grades Due to Colleges by Noon ( Regular and 2nd 8-Week Sessions)

May 16: Faculty Check-out Date (Friday after grades are due)

May 21: Graduation Clearances due by 5 p.m.

May 22: Faculty Development and Support Fund Proposals Due to the HSH Dean. 

May 23: Final Application Deadline for Undergraduate Transfer, Returning and Non-Degree-Seeking Undergraduate Students (Summer I Session).

May 23-25: Maintenance Window for Office of Information Technology

May 26: Memorial Day Holiday

TBD: International Student Orientation (ISO) (Summer Session)

May 27:

• Summer Financial Aid Disbursements Begin
• Last Day to Drop/Withdraw (May Mini-Session)

May 30:

• Last Class Day/Final Exam (May Mini-Session)
• Fee Payment Deadline for Early and Open Registration. 5 p.m. For All Payment Methods.
• End of Summer Open Registration and Fee Payment Deadline.

May 31-June 4: Summer Late Registration/Add/Drop

June 2: Classes Begin (Summer I 8-Week, 5-Week Sessions)

June 3: Faculty Development and Support Fund Proposals Due to the COB Dean. 

June 5:

• Grades Due to Colleges by Noon (May Mini-Session).
• Official Census Date for Regular 5-Week Summer Session; Last Day to Drop or Withdraw a Course Without Receiving a Grade Census Date for 5-Week Session.
• Fee Payment Deadline for Summer Late Registration by 5 p.m. for all payment methods.
• CTAP Opt Out Deadline (Summer Regular 5-Week Session)

June 9:

• Official Census Date for Regular 8-Week Summer Session; Last Day to Drop or Withdraw a Course Without Receiving a Grade Census Date for 8-Week Session.
• Submission of Application for COE Dissertation Defense.
• CTAP Opt Out Deadline (Regular 8-Week Session)

June 12-27: Summer Online Late Graduation Application Available

June 19: Emancipation Day Holiday

June 20-22: Maintenance Window for Office of Information Technology

June 23:

• Last Day to Drop/Withdraw (5-week session)
• 15th class day of Regular Session (State Reporting Date)

June 25: Final Date for COE Dissertation Defense

June 26: Last Day to Apply for Summer Graduation–45 Days After First Class Day of May Mini-Session

June 27: Initial Appointment for Format Check of Dissertations, Theses, and Projects with Library (Summer Session)

June 28: Summer II Final Application Deadline for Undergraduate Transfer, Returning and Non-Degree-seeking Undergraduate Students

June 30: Summer II Financial Aid Disbursements Begin

July 1-15: CBM003 Summer Supplemental Course Inventory Excel available for New Courses.

July 3:

• Initial Appointment for Format Check of Dissertations, Theses, and Projects with Library (Fall Session).
• College Annual Reports Due to Provost/Vice Provost.

July 4: Independence Day Holiday

July 5: Last Class Day/Final Exam (5-Week Session)

July 7:

• Classes Begin Summer II (4-Week Session)
• Last Day to Drop/Withdraw (8-Week Session)

July 7-9: Summer II Late Registration 4-week Only by 11:59 p.m.

July 9:

• Official Census Date for Regular 4-Week Summer Session
• Last Day to Drop or Withdraw a Course Without Receiving a Grade Census Date for 4-Week Session
• CTAP Opt Out Deadline (Regular 4-Week Session)

July 10:

• Grades Due to Colleges by Noon (5-Week Session)
• Fee Payment Deadline for Summer II Late Registration 5 p.m. for all payment methods. 

TBD: Transfer Student Orientation (TSO) Summer

July 15:

• CBM003 Summer Supplemental Course Inventory File Due to Registrar. Manual entry into People Soft. Changes to current, live catalog no longer permissible with Curriculog.
• Freshman Priority Application Deadline

July 18-20: Maintenance Window for Office of Information Technology

July 21: Catalog cloned in Acalog

July 21-August 22: Map 2026-2027 Acalog catalogs to 2026-2027 Curriculog Forms.

July 24: Submission of Theses/Projects to the Dean for Approval

July 25: Initial Electronic Submission (Vireo) of Dissertations, Theses, and Projects to Library (Summer Session).

July 26: Last Class Day/Final Exam (8-Week Session)

July 28: Last Day to Drop/Withdraw (4-Week Session)

July 31:

• Final Approval of Dissertations by the HSH Dean.
• Final Approval of Theses/Projects to the Dean for Approval.

August 1:

• Fall Final Application Deadline for New Graduate Students (Some programs may have earlier deadlines. See Application Deadlines on the program’s website).
• Fall Semester Priority Application Deadline for Undergraduate Transfer, Returning and Non-Degree-Seeking Undergraduate Students (Students who apply after this date must submit all required documentation with their paper application in the Office of Admissions and will be processed for Late Registration).
• Deadline for Final Electronic Submission (Vireo) of Dissertations, Theses, and Projects to Library (Summer Session).

August 2:

• Last Class Day/Final Exam (4-Week Session)
• Official Closing of Summer Semester and Summer Degree Conferral Date (no commencement ceremony).

August 4: Faculty Development and Support Fund Proposals Due to the COB Dean. 

August 7: Grades Due to Colleges by Noon (4-Week, 8-Week Sessions)

August 9: Final Application Deadline for Returning UHCL Students

August 11:

• Financial Aid Disbursements begin
• Faculty Reporting Date (One week before 1st day of class)

August 12: Fall Final Application Deadline for Undergraduate Transfer, Returning and Non-Degree-Seeking Undergraduate Students (Students who apply after this date must submit all required documentation with their paper application to the Office of Admissions and will be processed for Late Registration.)

August 12 and 13: New Faculty Orientation

August 13: Graduation Clearances due by Noon

August 18: Classes Begin; First Class Day (Fall 2025 Regular Session and 1st 8-Week Session)

August 21: Catalog cloned in Acalog

August 29: Catalog opened for editing in Acalog. Curriculog forms available for adds, changes and deletions to courses and programs for the 2026-2027 catalog year.