Web Forms
Online Data Collection Options
In most cases we recommend Microsoft Forms, which is available university-wide through Office 365 and is supported by the Office of Information Technology (OIT).
Qualtrics is also available university-wide, or you may have access to another UH System-approved form system in your area.
Decide What Information To Collect
Review UH System's data security policy, available at OIT's page on MS Forms. For more information, contact the Information Security Office.
Create the Form Using a Shared UHCL Email/Account
To ensure your forms remain intact after staff changes, web forms should be created from a shared UHCL email/account, not your personal account. If your department or office does not have a general account, request one from OIT.
After you create a form from a central account, Microsoft Forms can share editing access with individual users as needed.
Guides to Help You Create Your Form
Many form systems, including Microsoft Forms and Qualtrics, offer options to add form instructions, accept attachments, notify you of form responses, store and export form responses, and other tools.
Microsoft Forms Support Resources
- Create a Form
- Change Form Settings
- Send and Collect Responses
- View Form Results
- LinkedIn Learning - Microsoft Forms Essential Training
- LinkedIn Learning - Microsoft Forms First Look
For additional help or troubleshooting with Microsoft Forms, contact the OIT Support Center at supportcenter@uhcl.edu.
Qualtrics Support Resources
- Access the UHCL Qualtrics login
- Learn about surveys - Surveys are the Qualtrics form option for collecting information
- Set up an email trigger to forward responses
- Share view and edit access with other users
- Use logic to create complex surveys
For additional help with Qualtrics, contact the Qualtrics support team.
UHCL Branded Colors and Logos
If your form has customizable options, use UHCL branded colors to match our website branding.
Do not add the official UHCL logo, which may be distorted by automatic sizing.
Share Your Form
Most forms can be shared in multiple ways to meet your needs, including through email or on social media.
For help linking to your form from a UHCL webpage, work with your web editor or submit a MarComm Work Request Form.
At this time, the UHCL web team is not embedding third-party forms directly into UHCL web pages.