Completed Projects Archive
Tuition and Fee Request process Automation
The automation of the Tuition and Fee Request process using DocuSign has been successfully accomplished. This collaborative effort was led by the OIT-Project Management Office and the Planning & Budget Office from the A & F Division.
View details: Planning and Budget Resources and Forms
Instructions: Tuition and Fee Request Instructions (PDF)
Time Collection Devices Project Successfully Closed
Pictured (left to right): Jared Hoevelman, Infrastructure Manager; Gene Schwab, Network Specialist III; Joyce Ferrell, Assoc. Dir., Technical Svcs.; Nomso Eze, Business Analyst II; Tanja Reason, Department Assistant III; John Rodriguez, Director, IT Infrastructure; Carmen Canales, Manager Payroll; Darial Resendez, Custodial Manager; Sheeba Thomas, Interim Dir. PMO/Tech Project Manager; Sana Zeidan, Dir., Acad. Tech./Support Serv.
As the Time Collection Devices (TCD) system contract neared its end, Human Resources encountered the challenge of tracking hourly employees and integrating this data with Peoplesoft. To address this need, Erika DeLeon, Director of HR Operations and Carmen Canales, Payroll Manager, initiated a project with the Project Management Office. Approximately 20 iPads were deployed across the UHCL campus, remotely controlled and dedicated exclusively to running the Web-Based Time Clock Software. It was accompanied by testing and training sessions for users. The decision to adopt iPads and implement a secure locking mechanism not only streamlined processes but also resulted in substantial cost savings. We extend heartfelt thanks to all those who contributed to the success of this project.
Concur Travel Management System
Concur Ticketing System Implementation Project was successfully completed in partnership with Business Operations Team.
Concur is an integrated travel and expense management software platform with robust security features that automates travel planning, ticketing, expense reporting, approval workflows, integrations and mobile Accessibility.
It has optimized travel and expense management operations. We extend our heartfelt thanks to all those who have contributed to the success of this project.
Endpoint Protection Management Solution Project Celebration
The objective of this project was to define a comprehensive endpoint protection strategy and identify and procure an appropriate enterprise level Endpoint Protection Management (EPPM) Solution in alignment with the strategy. The identified solution has replaced the anti-virus solution currently implemented and will serve to ensure comprehensive data security and protection against advanced threats for computing devices used by the University of Houston system faculty, staff, and students.
Campus ID Card and Meal Plan System
May 12, 2023
We successfully implemented our new Campus ID Card and Meal Plan System (Phase1). It was a System wide project. System provides non-proprietary, transactional solutions through secure integrations. Key objectives included card production, mobile platform, meal plan management, dining/retail point of sale, online ordering, and print/copy, The online photo upload process has AI approval functionality. The meal Plan Portal (MPP) fully automates the meal plan selection, purchasing, and billing process. Its security and PCI compliance scans are key measures and protocols for data security and protection. Thanks to all who supported the project.
Team Dynamix Implementation Project
We implemented a SaaS platform for tackling projects of any size that is as simple or as sophisticated as it needs to be. Moving from an excel spreadsheet to this solution has helped to organize everything while planning and running projects, in a way that is accurate, predictable, and beneficial. A formal project intake process and system has helped to prioritize and review projects before assigning resources and timelines. It supports any methodology: Waterfall, Agile, Kanban, Card Wall, or task lists and helps in managing issues, risks, baselines, documents, and budget performance. IT service management module with configurable workflows has been used for data requests. Thanks to everyone involved in the Project!
Another Successful Project!
Residential Management System
We moved to Mercury Cloud, a Service (SaaS) solution for higher education Housing & Conference Management. It is fully web-based for staff and students, and works across all browsers. Earlier we had on-prem server that OIT was supporting. Now with the Mercury cloud, RMS vendor manage all of the infrastructure and data backups including OS, database updates as well as Mercury upgrades. With the new system, the interfaces are a part of the application and the housing team are able to control it and it is delivered from a proven, secure facility. Thanks to everyone involved in the Project!