Manual Canvas Enrollments
Updated 8/21/2024
About the Procedure
In 2024, OIT's Instructional Design and Technology (IDT) team was forced to adopt new procedures for handling faculty requests for us to manually add teaching assistants (TAs), research assistants (RAs), embedded librarians/tutors, and other faculty and students not associated with the course in PeopleSoft/eServices data. Enrolled students and instructors of record are automatically loaded into Canvas shells via eServices (PeopleSoft data), and IDT staff may not add them manually to "speed things up." All other manual enrollments are subject to the following information.
Does the person to be added need and have a UHCL Staff account/email address? | |||
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All manually added users EXCEPT students resolving Incompletes or auditing courses must have a UHCL staff computer account (and email address), as we are not permitted to add them using their student credentials. You can tell the difference between student and staff emails by whether the address contains any numbers; student email addresses contain numbers, while staff emails do not. | |||
If no UHCL staff email exists for a TA/Tutor, please check with whomever in your department/college handles PeopleSoft data entry for your area.
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Does the person to be added need access to student grades, assignment submissions, etc. in your Canvas course? | |||
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Yes | No | ||
Complete the Manual Canvas Enrollments Spreadsheet (all fields are required) and email it to your Dean/Associate Dean for their review/approval. If the spreadsheet contains all required information (including the users' UHCL Staff email addresses), the Dean/Associate Dean will forward the approved list to IDT@uhcl.edu, and we'll process the added enrollments within five (5) business days. | Complete the Manual Canvas Enrollments Spreadsheet (all fields are required) and email it to IDT@uhcl.edu. If the spreadsheet contains all required information (including the users’ UHCL Staff email addresses), we’ll process the added enrollments within five (5) business days. | ||
Available roles that can be assigned:
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Available roles that can be assigned:
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A more detailed version of the above information is available in our support document, Manual Course Enrollment Procedure.