Housing Cancellation

Housing Cancellation Process

All Housing Cancellation requests and appeals must be submitted by the student. Requests written or submitted by anyone other than the student will not be accepted.

All requests and appeals are to be submitted in writing (via a written statement or email) to housing@uhcl.edu for consideration.

Students will be contacted through their UHCL email (@uhcl.edu) with decisions related to their request and/or appeal.

Cancellation Deadlines for the 2024-25 Residence Hall Service Agreement

How to Submit a Housing Cancellation Request

Step 1: Prepare a written statement regarding your specific request.

Step 2: Include any relevant information as well as supporting documentation.

Step 3: Send an email from your UHCL email to housing@uhcl.edu. The email should contain your name, student ID#, room#, along with your written statement and any supporting documentation you wish to include.

The Housing Appeals Committee consists of UHCL faculty, staff and students. This committee will convene to hear all housing cancellation requests. The student does not meet in-person with the committee.

This Housing Appeals Committee meets on a monthly basis. As such, students must submit their housing cancellation request by the 5th of the month, in order for it to be considered in a timely manner.

Based upon the written appeal and supporting documentation provided by the student, the Housing Appeals Committee reviews the request and makes a recommendation to the Assoc. Dean of Students, Director of Student Housing.

The Assoc. Dean of Students, Director of Student Housing reviews the recommendation and notifies the student of the decision (3 to 5 business days). The Assoc. Dean of Students, Director of Student Housing has the discretion to alter the recommendation of the Housing Appeals Committee as needed.

How to Submit a Housing Appeal

Students may submit an appeal regarding their housing cancellation request to Student Housing and Residential Life, within 5 business days of the original appeal decision, and only if one or more of the following criteria is met. Appeals will not be heard on the basis of the student (or others) being dissatisfied with the original decision.

• The student possesses additional information and/or documentation to be considered since the original submission of their written appeal.
• The student feels they have been treated unfairly throughout the process.

Step 1: Make sure your written appeal (written statement or email) meets one or more of the criteria as stated above.

Step 2: Send an email from your UHCL email to housing@uhcl.edu. 

The Assoc. Dean of Students, Director  of Student Housing will review the written appeal (3 to 5 business days) and decide whether or not to accept the appeal and conduct an in-person meeting with the student.

If an appeal meeting is granted, the Assoc. Dean of Students, Director of Student Housing will schedule an in-person meeting with the student. Upon completion of the appeal meeting, the Director will notify the student in writing with their final appeal decision (3 to 5 business days).

If an appeal meeting is not granted, the Assoc. Dean of Students, Director of Student Housing will notify the student in writing (3 to 5 business days).