Exceptions
Please Don't Be Exceptional!
The Business Operations unit follows the University of Houston purchasing policies and guidelines to ensure that we are in full compliance with any regulatory rules, internal control procedures, and best practices that drive intelligently planned cost savings and product/service quality.
Our goal is zero – NO PURCHASING EXCEPTIONS.
We have provided procurement training materials on our web page under Tools and will add travel guidance soon.
Therefore, we are tracking purchasing exceptions with a goal of moving us forward to zero. Exceptions are departmental requests for approval when the standard process has not been followed, for any reason.
Before Making a Purchase
If you have any questions about how to make your purchase, please call us for guidance before you shop at 281-283-2135.
Exceptions for January - June 2022
| Type of Purchase | Request Reason |
|---|---|
| Database | Staff turnover, no follow through |
| Promotional products | Staff turnover, no follow through |
| IT ancillary equipment | Lack of training |
| Travel – last minute | Lack of planning |
| Conference | Lack of planning |
| Contract | No contract before services provided |
| Furniture | Turnover, no pre-approval requisition |
| (3) Travel exceptions | Lack of planning |
| (7) Food exceptions | Lack of planning, no contract in place, no waiver obtained |
| (3) Performer/consultants | No contract before services provided |
| Improper Vendor Payment | By P-Card |
| Amazon Purchase | Audit finding |
| Gift Cards | Purchased, not reimbursed |