Interim Guidelines

An interim assignment is a temporary assignment a current employee takes on which is a different role.  An employee is asked to temporarily assume the duties of a higher graded position that has fallen vacant or whose incumbent is on leave. A temporary increase to a staff member’s pay may be provided for taking on an interim assignment; however, it is not required. Interim assignments are adjustments to an employee's base salary and are not considered additional compensation.

General Considerations for an Interim Assignment

• Employee being considered for the interim assignment must meet the minimum qualifications of the interim role in order to be considered for the assignment. 
• Employee is no longer performing the primary assignment and absorbs 100% of the interim role. 
• Is intended to compensate an employee for performing work duties that are significantly outside the normal scope of their current position.
• Requires the employee to be in good standing with the University and meets or exceeds performance evaluations.  
• Interim assignments and the amount of the temporary salary adjustment must be approved in advance of any discussions or written communication with the employee. 

Procedures for Request

1. A supervisor initiating an interim assignment must submit a request to Human Resources including the reason for the assignment, the expected duration, and the resume of employee expected to accept an interim position.  

2. Human Resources and Compensation will review the request and will communicate any areas of concern related to the request.

3. If approved, Human Resources will create the interim offer letter and provide the letter to the supervisor.  The interim employee must sign the letter, and a copy should be returned to Human Resources.

3. The College or Department Business Administrator must do the following:

• Submit an ePRF to add Interim to position temporarily being filled.
• Submit an edit existing job ePAR to transfer the employee into the interim position.